Asana

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What is Asana?

Asana is a web-based work and project management platform that helps teams plan, organize, and track work in one place. It’s used by organizations of all sizes, across teams like marketing, operations, IT, HR, and leadership.

With Asana, you can create projects, break them into tasks with owners, due dates, and priorities, and view work as lists, Kanban boards, calendars, or timelines. Advanced features include workflow automation, goals and portfolios, workload and resource management, and reporting dashboards.

Asana’s Work Graph data model connects tasks, projects, and objectives so you can see how daily work supports company goals. It offers a free tier plus paid Personal, Starter, Advanced, and enterprise plans, along with 300+ integrations for collaboration, files, and communication. Asana fits neatly alongside your other cloud tools when used in Shift.

How Asana works in Shift

Using Asana in Shift Browser turns it into a focused, always-ready workspace for managing projects without tab overload. You can pin Asana in your sidebar, keep work and personal Asana accounts signed in together, and switch between clients, teams, or workspaces with a click instead of juggling browser profiles.

Spaces let you group Asana with related tools like Gmail, Slack, Google Drive, or Figma, so each project or department has a dedicated environment you can return to anytime. For recurring workflows like weekly planning, campaigns, or sprints, Shift restores the same layout automatically, so your boards, dashboards, and docs stay where you left them.

Smart Links help route Asana URLs to the correct account, cutting down on duplicate tabs and mis-clicks. Asana in Shift keeps your project work structured, visible, and easy to access throughout the day, so you spend less time hunting and more time moving work forward.

Alternatives to Asana

• Airtable — Airtable is an AI‑enabled project and data management platform that combines spreadsheet‑style interfaces with database capabilities. Teams build custom workflows, manage projects, and track deliverables in flexible views such as grids, calendars, and Kanban boards.
• Miro — Miro is an online collaborative whiteboard and workspace focused on visual collaboration. Teams brainstorm, diagram, and plan projects on an infinite canvas, with boards that can include Kanban structures, flowcharts, and other visual elements.
• Jira — Jira is a work management tool built primarily for agile software development teams. It provides Scrum and Kanban boards, backlogs, and issue tracking tailored to engineering workflows.
• Paymo — Paymo is a project management platform focused on time tracking, billing, and client work. It helps organizations manage multiple clients, projects, and billable hours from a single system.
• Basecamp — Basecamp is a team communication and simple project management tool that centralizes to‑dos, messages, schedules, and files in one workspace.

FAQ

1. What is Asana and what are its main features?

Asana is a work management tool for organizing projects, tasks, and workflows. Key features include multiple project views, task assignments, automation, goals and portfolios, workload management, and reporting.

2. How does Asana pricing work?

Asana offers a free tier plus paid Personal, Starter, Advanced, and enterprise plans billed per user. Higher tiers unlock advanced features like portfolios, workload, automation limits, and enhanced admin controls.

3. What are the free features of Asana?

The free plan includes basic task and project management, list and board views, due dates, assignees, and limited integrations. It’s suitable for individuals or small teams getting started with structured work tracking.

4. What are the premium features in Asana?

Paid plans add advanced views like timelines, more robust automation, goals and portfolios, custom fields, workload and resource tools, and expanded reporting. They also include improved admin, security, and governance capabilities.

5. Can I use multiple Asana accounts in Shift?

Yes, Shift lets you stay logged into multiple Asana accounts or workspaces at the same time. You can switch between them from the sidebar without using separate browser profiles.

6. How do I add Asana to Shift Browser?

Click the plus icon in Shift’s sidebar, search for Asana, and add it as an app. Then sign in to your Asana account(s) and optionally place it inside a Space with your other project tools.